Office Assistant

Landos Biopharma, Inc.

https://www.indeed.com/jobs?q=landos&l=Blacksburg, VA&vjk=12a1d6798a8c8fb9

Name
Human Resources

Email

Job Description

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Summary :

This is an ideal position for a college student looking to develop their resume, while working within a dynamic startup and corporate environment. We will consider majors in marketing, accounting, finance, communications, nutrition and related areas.

The Office Assistant will perform various day-to-day activities in the Company’s facilities; open and process mail, enter invoices, receipts and other items into the company QuickBooks accounting system; record hours worked for staff on various projects, print checks to pay vendors and staff at the appropriate times, help manage the payroll system, including payroll tax submission; provide information to management when required, manage the credit card reconciling system; reconcile accounts every month and at year’s end; complete and submit all necessary forms for the State and Federal authorities on a quarterly basis; complete all necessary forms for the State and Federal authorities at the end of year/beginning of year; ensure purchasing of laboratory supplies and chemical stocks is handled correctly; and assist on website updates, sales and social media. Promote the commercialization of the Company’s products and services.

This will be initially a part-time position.

Responsibilities :

  • Finances: Maintains office services by organizing office operations and procedures; preparing payroll; tracking budget expenses; overseeing bookkeeping using QuickBooks and other software; helping company accountants prepare for audits and reports; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions. Ensures accounts are maintained in a manner that is compliant with funding agencies regulations.
  • Procurement and Supplies: Maintains office efficiency by planning and implementing ordering systems, contacting and maintaining vendor relations, up keeping and obtaining discounted quotations, receipt management and recording, and equipment procurement.
  • Proposals and contract support: Assist senior team with SBIR/STTR grant and contract submission process; compile biosketches, CVs, develop budgets, budget justifications, inform team of changes in contract/grant regulations.
  • Scheduling: Maintains calendars for the team and CEO. Sets up and schedules appointments and meetings with partners, investors, executives, and others as necessary. Books travels and manages trip logistics as needed.
  • Personnel : Assist with onboarding new personnel. Assists Senior Leadership and maintaining HR functions and policies.
  • Communication: Oversee communication systems (phone, email, fax), upkeep project management software.
  • Social Media: Writes press releases. Maintain the website and other social media systems such as Hootsuite, Twitter, Facebook. Creates tweets and related visuals in twitter and facebook inspired on team’s publications and ongoing work.
  • Record Maintenance : Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records. Maintains the intellectual patent portfolio, including tracking status of pending patent, issued and in development patent applications and papers.

Requirements:

  • Understanding of responsibilities listed above.
  • Passion for teamwork, immense energy, absolute integrity, and an A+ attitude.
  • Customer service orientation.
  • Familiarity with bookkeeping using QuickBooks, basic accounting and budgeting
  • Excellent oral and written communication skills.
  • Sound judgment, decision-making ability, reliability, and confidentiality.
  • Demonstrated expertise at communicating in both oral and written forms, including communication through technology (i.e. Google Suite, Microsoft Suite and other programs used to create and distribute reports and key information).
  • Excellent organizational, time management, and multitasking skills.
  • Familiarity with an office environment.
  • Customer service orientation.

Preferences :

  • BS/BA in accounting, business administration, communication, marketing, business, English or other suitable discipline.
  • Demonstrated expertise at maintaining company accounts in Federal/NIH compliance
  • Experience in grant submission and management.
  • Contract and grant writing experience.
  • Experience in Photoshop, Expression Engine, Ecommerce, and website design.
  • Performs beyond expectations.
  • Maintain a high degree of accuracy and attention to detail while performing the Company’s work.

Job Type: Part-time

Education:

Bachelor's

Location:

Blacksburg, VA 24060

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